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Ask the Master Newsletter Archives
Welcome to the previous editions of the Ask the Master newsletter.
On your left you will find links to tips and the how to’s of
running a Virtual Assistant practice. We hope you enjoy your stay
and if you have a question you’d like answered send it to submission@vatp.ca.
Ask
The Master
April 2004 Volume 3/Issue 4 |
The Power of Word II
If a picture is worth a thousand words how many pictures are you
painting?
The word on the street is Word is the most popular word processor.
That's a mouthful of words! Knowing how to utilize this program will
give you an edge in your business. Last month we looked at some of
the features of this software but there is more to explore. Join me
while we examine what Word can do for you and your business. As I
mentioned last month this may be a no brainer for some of you but
possibly a good reminder. Enjoy!
Warmly,
Mary-Lou Ashton
Master Virtual Assistant
P.S. Instructions are for Word 2000 that I am currently using.
Questions In This Edition
(Click on the links to go to that question.)
How can I change the
header or footer information from one page to another? Sometimes
you may want your header or footer information to be different especially
on titles pages or tables of content. To do this, on the previous
page to where you want the change to occur, go to "Insert"
then "Break" and select a "Next page" break
under the "Section break types". Then on the page you
want the header/footer info to be different make sure the "Same
as previous" feature is turned off and you can then make your
changes. You can do this for every page if you wish.
How do I make a copyright
or trademark sign? Word will make these for you along with
checkboxes, arrows, diamonds, stars, crosses, envelopes, mailboxes,
hearts and an enormous selection of other symbols. To do this go
to "Insert" then "Symbol". There will be a "Font"
selection option with a drop down box next to it were you can browse
the many different offerings. Some of my favourite ones are under
"Webdings" and "Wingdings". Tip: Once you find
something you like make note of what font it is under because you
may have a hard time finding it again!
How do I make a typed
web site address into a direct link to the site? You can
also do this with email addresses. To do this highlight the text
you want linked and go to "Insert" then "Hyperlink".
Select the type of link you want to create, to an existing file
or web page, to a place in the document you are working on (fabulous
for Table of Contents) or an email address. The "Text to display"
will show the text you highlighted to be linked and then you can
either type in the file name, web page or email address, depending
on what you are linking, or browse for it on your computer using
the buttons on the right hand side. Once you have completed the
information click "Okay". Please note that these links
do not transfer into PDF documents.
My tables are very
dull, how can I jazz them up? Tables can be very boring
to look at and sometimes even hard to read if they are left plain.
One thing that makes a big difference is filling the cells with
various shades of gray. When you are doing this do not make it too
dark using a maximum of 30% gray. A good contrasting match is 20%
or any combination that has a different of 10%. Another great way
to make tables with lots of rows of information easier to read is
to alternate shading and no shading of rows. This makes it easy
to follow horizontally across the information.
To shade or fill the background of your cells highlight the ones
you want to format and go to "Format", "Borders and
Shading" then click on the "Shading" tab. You can
then select the "Fill" you want to use on the cell or
row you have selected.
Can I protect a personal
document from being accessed on my computer? Yes you can
protect either personal documents or ones with confidential information
such as credit card info or home addresses from anyone who may have
access to your computer in addition to yourself. You can also protect
the tracked changes you have made, any comments you may have inserted
into the document or form templates you have created. A password
option is also available for further protection.
Go to "Tools", "Protect Document" then select
the option you want and fill in the password if desired.
Brought to you by
Virtual Strategies
and the Virtual Assistant Training Program
Making dreams reality!
www.vatp.ca
info@vatp.ca
1-604-483-3740 |
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